The following summary outlines our Environmental Policy at SM Law.
We want to decrease our footprint on the environment by being more environmentally conscious as a firm. Led internally by passionate eco warrior Georgia Ross, we have recently implemented several initiatives to do our part in reducing plastic and general waste, power consumption and printing as a business.
We are committed to this initiative and are motivated as a team to look for other ways to improve the way we do business.
Client Files to be Managed Electronically
Files managed electronically:
Small files such as Wills & EPOA’s can now be fully managed online
Energy saving, paper saving, decreasing plastic waste (folders). Managed online and no physical file is required
working from home
We encourage people to work from home at least one day a week.
It reduces transport emissions and can improve productivity through less interruptions.
Environmental Savings: Transport Emissions
We want to decrease all aspects of our waste. This is split into organic material, general waste, paper waste and recyclable waste.
We now have two Bokashi Bins. Bokashi Bins are used to ferment compostable waste.
Fresh fruit and Vegetables
Cooked and uncooked meats, and fish
Other food such as cheese, eggs, bread, coffee grinds and tea bags
Liquids such as milk, orange juice or oils
Paper and plastic wrap
Large meat bones
General & Plastic Waste
We have invested in a new coffee machine that uses coffee beans rather than Coffee Pods.
We will be looking into more environmentally friendly stationery options.
We ask that each team member personally considers their own plastic wastage – lunch wrappers/glad wrap.
Problem: The office confidential paper bin was also being used for normal paper waste which means overflow goes into the landfill bin, rather than being recycled.
Solution: Get a general paper recycling bin that can be collected at the same time as our confidential bin (so no extra transport emissions are used)
Environmental Savings: Decreasing landfill waste
Commercial recycling is not available in our area.
Make a staff roster with everyone’s home recycling days. On your recycling day, you take home the recycling bucket from work and bring it back the next day.
If someone is taking home something every day, it should not add much to your recycling.
Only documents that need to be printed should be printed.
In most instances, emails can and should be retained and saved into our internal system, rather than being printed out.
Even if you prefer to read hard copy material, please only print if absolutely necessary. As everything becomes increasingly digitalised, we also need to adapt how we learn and work.
If you do need to print, everything should be printed double sided (some exceptions apply).
You do not need to print in order to get something on letterhead. There is a letterhead letter saved in precedents file and additionally there is a background letterhead image that you can insert. From here, you can just send the letterhead letter to the client through email.
Additionally, you do not need to print something to sign it – use Electronic signatures.
Environmental Savings: Paper savings, energy savings.
Team member action points: Set default setting on printer and desktops to double sided.
transport emissions/printing emissions
The vast majority of people now communicate my email rather than post.
All documents (reporting/billing/LOE etc) should be sent by email.
Environmental Savings: Paper savings, energy savings, transport emission savings.
Each team member is to ensure that every client has an email address saved into internal systems. All staff to use electronic signatures where possible.